Board Meeting Minutes

12/21/2009

 

Present: Mary G, Clare L, Gibson C, Vince B, Justin R, Erin C, Sandra H, Jake H, Doug M, Peyton "Mulberrie" C, Whendee M, Shellie M.

 

Minutes approved for 11/16/2009 with the inclusion of Vince B as present and reviews for Mary G, and Shelly M, have been compiled but not completed.

 

+Building/Maintenance:     Work to clean out and up basement has begun. The storage room on the west side has been opened up. Next we need to seal the walls and move some shelves/add more, along with some repairs. Thank you to everyone who has worked hard to begin this project and see it through!

 

+Communications:     Discussion of roles and expectations for the relatively fresh members of the the committee. Start of Annual Membership discussion, date etc.

 

+Finance: Profit and Loss Review: Cafe has been at a loss for the last 5 months. Specific reasons being spending more then we make, and payroll. Questions as to whether now is the time to  grow bigger? Discussion that the expansion would be a "new" business. Justin will be checking payroll twice a month.  Suggestion of hiring a professional consultant to help us make these decisions. More discussion over possible expansions to continue, with history and Profit and loss in mind.

 

+Human Resources:     Reviews have been compiled but not completed to date.     +HR is seeking help and already completed submissions for a complete policy and procedure manual. Board recommends HR complete past due reviews before focusing wholly on policy and procedure manual. We can, however assist by collecting policy and procedures already in place for HR, please contact Nick K with your contributions.

 

+Membership:     Discussion of committee working with Communications on the new website. Membership reports that renewals and new memberships are up to date, as well as past due members.

 

+Workers Collective:     Holiday hours are currently being covered.     WC meetings will be moved to Tuesdays at 5:30, from Sundays at 3:30pm.

 

+Volunteer:    Whendee and communications will be collaborating to make the next volunteer meeting the best attended ever. Scheduled for Sunday, January 3rd at 1pm.

 

+Office:    Thank you Doug for cleaning the office for all of us!   Vince has set up another computer, but it is currently lacking  an OS. Mary has windows xp she can donate, also Whendee has volunteered her partner Bill's experience and resource.

 

+Inventory:  Quarterly inventory set for Sunday, 12/27/09- Everyone is invited!

 

+Cafe:    Managers have been reviewing payroll every period, making as many cuts as possible to maintain during our slow period.  Board recommends WC take some time to research our profit history and make predictions for these times.     +Recent cafe repairs are being taken care of and we need a maintenance schedule designed by the Workers Collective.

 

+Board Specific Issues:

+Open Book letter was signed and endorsed by Gibson. Preemptively of board approval- however, Open Book has been making amends in an effort to correct the situation.

 

+Next step in exploring expansion is to pay for a survey of the property to continue. Next expansion meeting is scheduled for Wednesday, January 13th 6pm. Whendee will create an invitation for our membership to become apart of the expansion conversation.

 

+Co-op holiday party at Doug's house, February 2 BYO:food, booze,white elephant, everything you want the party to have. January 30th evening.

 

+Board recruitment needs to start-bring potentials and ideas to the next meeting.

 

Next meeting: January 18th, 2009. 7:30pm at the Currents Office.