Board Meeting Minutes 9-15-10


Board Meeting Minutes 9/15/2010

 

In Attendance: Lisa K, Jake H, MJ, Richard G, Peyton C, Paula G, Shelly M, Nick K, Justin R, Chris E, Sandra H, Clare L.

 

Minutes from 8/18/2010 approved as submitted.

 

Addition Agenda Items:

  1. Signage Proposal for Café
  2. Keelner’s closing
  3. Exit Bonus
  4. Zac’s Buh-bye Party
  5. Wright St. Collective Building
  6. Artwalk

 

Worker’s Collective: Store closed Tuesday September 21st for cleaning day. Worker’s Retreat: Tuesday the 28-29th.

 

Volunteer: Need volunteers for retreat days to cover for paid staff! Schedule volunteer meeting for September 29th at 7 p.m., and September 26th at 2 p.m.

 

Merch: Getting new bulk bins for spices.

 

Inventory: September 26th inventory after volunteer meeting.

 

Café: Zac is leaving October 3rd. Already hired new employee. Getting new indoor tables for café, old ones will be kept in basement.

 

Building/Maintenance: Proposal for new Café sign. Board approves going ahead with a sign, but would like to see more variations on sign design. Price for sign will be set and approval must happen by November. Could have additional wording added to awning as well. Discussion on ways to “spruce up” co-op in general. Proposal to fix window by bulk bins approved.

 

Communications: Center Street Daze: Call for volunteers/grillers. Sign-ups for volunteers are up, separate sign-up for Board members by volunteer schedule. Shifts are available from 8 a.m. to 8 p.m. No Art Cart is planned so far.

 

Artwalk: Artwalk is October 2nd and 3rd. Co-op is a food/art/ticket site. Clare will be working at Co-op that weekend, so she will be able to handle ticket details. Looking for bands or music for Co-op as entertainment.

 

Finance: Café made profit in august, may be also due to RW24. Payroll for Café is at 35%. Sales are up in Café. Store has a $1,000 loss and 5 UNFI orders in August. Printer not working may have affected profit and loss reports. Will have better numbers for September. Payroll for store is at 10.34%. Request for clearer financial reports.

 

Human Resources: Inventory Coordinator review. Board approves a positive review. Instead of a nine month review for Inventory Coordinator, the next review will be in July. Exit bonus and party for Zac approved by Board.

 

Membership: Improvements may be needed to get a better ways to get messages/concerns to the Membership Committee. Board would like to see an email sent to new members to welcome them.

 

Annual Meeting: Goal date of April 17th. Gibson will check with Falcon on date. Need volunteers for Ad Hoc committee for planning. Mailing needs to happen by February/March. Need candidates for Board by March 17th or month in advance. Bylaw changes will have to be submitted by March as well. If needed, a special bylaw meeting could be called. Need to remind members to update their personal info on the Co-op website for the mailing as well.

 

Board Retreat: Still aiming at February 19th or 26th. Ad Hoc committee is looking for facilitator, location, framework for topics. After elections, may have a meeting for new Board members to bring them up to speed.

 

Exit Bonus Proposal: Concern raised over current proposed criteria of employee performance vs. financial status of Co-op. Suggestion to make a bonus more based on results of reviews, and to have amount of bonus decided on by Worker’s Collective. Request to bring back proposal to beginning of next Board meeting. Peyton wants someone else to take over proposal process.

 

Kellner’s Greenhouse: Has closed. Vince has been approached about helping revive business, or starting a new venture in that location. Do we want to have some part in supporting an operation there?

 

Wright Street Collective: New space at Wright and Bremen. Proposal to have meetings at their space for a small monthly fee or a time exchange. We could approach them by November to arrange something.